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Start an automation when a record is deleted

The trigger A record is deleted runs when a record is deleted from a unit, and reads the record as it was before it was deleted. It suits telling a manager or an external system.

4 minUpdated Oct 27, 2026

Open in Corteksa

Before you start · for owners and managers

Permission to edit workflows

You need: Permission to edit workflows

Steps

Choose the trigger A record is deleted, and the unit under Which records?.

Add actions that read the record: a notification, a message, a Webhook, or a search.

Press Turn on.

What works and what doesn’t

Works (reads the record)

Skipped (writes to the record)

Sending a message, a template or an email

Updating the record itself

Notifying a team member

Adding a note to it

Sending to another app

Creating a task for it

Finding a record

Distribution and generating records

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Creating a record linked to it, and starting another workflow on it

A step that can’t run isn’t refused when you save. The run skips it and writes “Can’t run — the record was deleted”. The checklist also warns you about it.

A bulk delete triggers the automation for every deleted record. “Delete all” without selecting records doesn’t trigger it.

If the record is restored before the run starts, the run is skipped.

Moving a record to another unit doesn’t count as deleting it. See Move a record from one unit to another.