System fields: date, your name, record link and page numbers
Ready-made fields that don’t come from the record: the print date, the name and email of the person printing, a link that opens the record, and the page number and page count.
Before you start · for owners and managersThe permission to edit document templates
- You need: The permission to edit document templates
How it works
A page number in the document’s body doesn’t print, not even its fallback text. Put it in the header or footer, or use page numbers.
In a header that shows once, the page number prints as 1. In a footer that shows once, the last page’s number prints.
Numbers print in Western digits 1 2 3.
The Record link works from any device signed in to your workspace. If the link can’t be built correctly, it stays empty, and a QR code with no value isn’t drawn. See Add a barcode or QR code, including one that opens the record.
In a document generated by an automation, “the person printing” is the person who created the automation.
At a glance
today_date2026-10-24, or in the format you choosecurrent_user.namecurrent_user.emailrecord_linkpage_numbertotal_pagesA real example
The clinic wants patients to know who issued a letter and when.
- In the footer: “Issued by
{{current_user.name}}on{{today_date}}“. - Next to it, a QR code holding
{{record_link}}.
The receptionist scans the code, and the patient’s appointment opens straight away.